Compliance
The $250,000 Signature: A CMMC Cautionary Tale
The CEO of "Precision Aero" thought they were ready. Then the auditor asked one question. A cautionary tale about Visitor Management compliance gaps.
Feb 6, 2026
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Export Control Intelligence
Updated January 2026 · 8-minute read
ITAR/EAR Visitor Management: Secure Access Without Slowing Operations
Keep foreign nationals away from controlled technology while legitimate visitors flow through in under 90 seconds. Here's how defense contractors automate export control screening without slowing operations.
Aerospace · Defense · Advanced Manufacturing
Secure access without slowing operations
Core Challenge
Speed vs. Security
“We need to screen every visitor against export controls, but the process takes 20 minutes and three approvals.” The fix isn’t more people—it’s policy-driven automation that keeps compliance invisible to guests.
Where is controlled data stored?
Map labs, server rooms, conference areas, and any space where deemed exports could occur.
Who can enter and under what conditions?
Define U.S. person-only zones, license-required projects, NDA gates, and sponsor responsibilities.
What qualifies as an exemption?
Document license exceptions, government officials, and deemed export approvals with expiration dates.
Implementation Framework
Policy-Driven Screening Blueprint
Element
Requirement
Automation Tool
Role definitions
Map job functions to access tiers
HRIS + IAM sync
Approval matrix
Pre-defined approvers per zone/project
Workflow engine / feature flags
Exemption logging
Reviewer, rationale, expiry date
Digital audit trail
Visitor linkage
Tie approvals to badge + visit record
Badge API + visitor platform
Pro tip: default to “positive control”—deny by default, explicitly allow per visitor, project, and zone.
Operational Workflow
60-Second Screening Flow
Pre-registration (24–48h prior)
- Collect full name, citizenship, company, role, requested areas, and attestation.
- Auto-flag non-U.S. persons or sensitive zone requests for sponsor review.
Identity & sanctions check (arrival)
- Scan government ID + selfie match.
- Run OFAC/SDN/Denied Persons lists in under 1 second.
- 95% of visitors clear in under 30 seconds.
Role-based gating
- Badge color + door logic tied to approval status.
- Escorts enforced automatically when approvals missing.
Badge system enforces color-coded credentials, door locks tied to approval status, and real-time audit logs for every access decision.
Audit-Ready in Zero Minutes
When DCMA or DCSA shows up, you need evidence—not promises. SecurePoint USA generates immutable audit trails with:
- Who screened which visitor, when, and with what result
- Which zones they accessed and under what approval
- Export control decisions with regulatory citations
- SHA-256 checksums proving data integrity over 10 years
→ One-click exports answer 90% of auditor questions in under 5 minutes.
97%
Automated clearance
2 min
Avg processing time
0 post-launch
Compliance incidents
“We went from being the bottleneck to being invisible—security happens, but operations never notice.” — Compliance Director
How SecurePoint USA Solves This
Purpose-Built for ITAR/EAR Compliance
Unlike generic visitor management systems, SecurePoint USA was designed from day one for export control programs. Every feature—from foreign national flags to deemed export tracking—maps directly to ITAR/EAR requirements.
Visitor Pre-Registration
Host Hub portal with citizenship attestation
Sponsors pre-screen visitors 24-48h before arrival with automatic foreign national flags
Real-Time Sanctions Screening
Unlimited OFAC/BIS/EU/UN screening (included on all plans)
95% of visitors cleared in under 30 seconds with AI confidence scoring
Export Control Workflows
Zone-based access control with license exception tracking
Automatic escort requirements for non-U.S. persons in controlled areas
Immutable Audit Logs
10-year retention with SHA-256 checksums
Evidence packs ready for DCMA/DCSA inspections with zero prep time
Compliance Reporting
One-click exports: visitor logs, screening results, access decisions
Answer auditor requests in minutes, not days
Unlimited Screening
Screen every visitor. No per-search fees. Ever.
Audit-Grade Logs
Immutable evidence with checksums. DCMA-ready by default.
Export Control Native
License exceptions, deemed exports, zone controls built-in.
Common Pitfalls
Avoid These Mistakes
Treating all visitors equally
Fix: Segment risk profiles (vendors, regulators, foreign partners).
Manual exemption tracking
Fix: Require digital sign-off with rationale + expiry fields.
No sponsor accountability
Fix: Auto-notify sponsors when guests trigger flags.
Over-classifying spaces
Fix: Audit data presence quarterly to keep zones accurate.
Quick-Start Checklist
Launch in One Sprint
- Map controlled areas and data flows.
- Define role-based access matrix and approval owners.
- Launch pre-registration with attestations.
- Integrate ID verification + sanctions API.
- Link approvals to physical access systems.
- Pilot with 10 visitors, gather metrics.
- Train reception + sponsors (15-minute module).
Get Audit-Ready Visitor Management in One Sprint
Pair SecurePoint USA's export control workflows with your compliance program. Ironclad security with seamless operations—and zero prep time for your next audit.
